Use this simple and fast invoice check to catch errors, verify details, and ensure compliance. Upload your invoices and get an instant review.
.gif){kind=icon}
<div style="position: relative; width: 100%; height: 0; padding-bottom: 100%; overflow: hidden; border-radius: 12px; box-shadow: 0 4px 24px rgba(0, 0, 0, 0.1);">
<iframe src="https://recap-bank-statement-converter.replit.app?embed=true" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%; border: none;" title="PDF to CSV Converter"></iframe>
</div>
Drag & drop the invoice you want to check.
We run an invoice check and validate: Name and address of the supplier and recipients, VAT-ID, Date of issue, Invoice number, Type and quantity of service, Price (incl. VAT), and Payment term.
You see immediately what is correct and what needs your attention.
We automate the invoice validation process, match your invoices with transactions, and keep your finance team focused on what really matters.
See if re:cap fits your needs. Create a free account and explore the platform – no credit card required.
Every invoice that slips through with an error costs you time, money, or trust. From small overcharges to major fraud attempts: unchecked invoices are a silent risk in finance workflows.
So, how do you verify invoice details without slowing down your team? What does a solid invoice validation process look like? And most importantly: how do you move beyond spreadsheets and static checks?
Invoices may look straightforward, but they’re error-prone by nature. Human mistakes, system mismatches, and even fraud attempts can hide behind the clean layout of a PDF. It’s not uncommon for payment details to change without proper verification, for totals to not match the line items, or for required tax IDs to be missing entirely.
These mistakes might seem small until they show up in your accounting system. They force last-minute corrections, or worse, result in overpayments or compliance breaches. That’s why it’s important to check invoices for accuracy before any money leaves your accounts.
A proper invoice review starts with a clear understanding of what to look for. The most common validation points include:
- Invoice number: Unique and within the correct date range.
- Supplier details: Name, contact info, and payment data must match your records.
- Payment info: Is the IBAN unchanged? Is the VAT ID valid?
- Numbers: Do line-item totals match the final amount? Are tax rates applied correctly? Does the invoice reference a valid PO?
- Format and compliance: A missing field can make an invoice non-compliant, problems that surface during audits or month-end close.
These are all critical parts of a well-structured invoice control process, and skipping any of them is risky.
There are two ways to check invoices: manually or with software.
Manual reviews work for small volumes. Someone in finance cross-checks each field against contracts, POs, and payment records. However, this approach is slow, error-prone, and doesn’t scale. The checklist is rarely followed consistently.
Software speed things up. Upload a PDF, and the software flags missing fields, mismatches, or duplicates. It’s faster and more consistent, but still involves manual uploads and reviews.
This is where re:cap takes a smarter approach.
Forget uploads and logins. With re:cap, you just forward invoices to a dedicated inbox. From there, the process is fully automated.
re:cap parses each invoice, checks for compliance, and matches it to the right bank transaction. It verifies totals, flags discrepancies, checks VAT and IBAN details, and detects duplicates. Then it reconciles the invoice with your accounts, marking what’s approved, pending, or needs review.
With re:cap, you don’t need to memorize the full invoice checking checklist. The system does that for you:
- Missing or invalid POs
- Incorrect or expired VAT IDs
- IBAN mismatchesTotals that don’t add up
- Invoices posted to the wrong period
Whether you process five invoices or five hundred, the system keeps your workflow consistent. And it doesn’t stop at validation. It ensures every invoice is properly reconciled. No more bouncing between tools to check what was paid, approved, or flagged.
A strong invoice validation for the accounting process protects your company from financial errors and regulatory risk. But the real value comes when validation is part of a larger, automated workflow.
That’s what re:cap delivers: instant validation, smart reconciliation, and total visibility, without adding manual steps. You get the peace of mind of knowing every invoice has been checked and the speed to close books on time.
How to check your invoices
for accuracy.
An invoice is a formal request for payment issued by a supplier to a customer. It outlines what goods or services were delivered, how much is owed, and under what payment terms. Invoices are critical for accounting, cash flow management, tax reporting, and legal compliance.
Invoices serve as proof of a financial transaction and are the backbone of financial documentation. That’s why making sure each invoice is correct and complete is essential. Errors often cascade into accounting mistakes, late payments, or compliance issues.
To check an invoice for accuracy means verifying that all key information is complete, correct, and compliant. This includes reviewing:
This process, often referred to as an invoice validation process, ensures the invoice matches what was agreed upon, what was delivered, and what your financial system expects. It helps prevent overpayment, duplicate payments, or unauthorized charges.
Because invoices are prone to errors, both accidental and intentional. A supplier might enter the wrong amount, use an outdated IBAN, or forget to apply the agreed discount. In more severe cases, invoice fraud can lead to substantial financial losses.
Without a structured invoice control process, it’s easy to overlook small issues that grow into big problems. That’s why companies adopt either manual checks or automated tools to verify invoice details before payment.
You can verify if an invoice is correct by comparing it to a purchase order, a delivery receipt, or your contract terms. This is often called a "three-way match" in accounting.
To go further, use a digital invoice validation tool. These analyze each line of the invoice, check that totals match line items, validate bank and tax details, and flag anything unusual. It's the easiest way to detect incorrect invoices before they reach your ERP system.
The most frequent mistakes include:
Catching these manually is possible, but tedious. That’s why modern teams use tools designed for invoice error detection to automate the process and reduce risk.
Manual checks are slow and prone to oversight. The fastest and most reliable approach is to use a digital invoice review tool.
It’s especially useful for finance teams handling high volumes of invoices or going through a monthly close. Automation ensures no detail gets missed.
Once an invoice is validated, re:cap automatically links it to the corresponding transaction in your bank feed. This creates a seamless reconciliation flow, where you instantly see which invoices are matched, which are pending, and which need manual attention.
That’s a major step beyond traditional invoice checking. You don’t just know if an invoice is accurate: you know if it’s been paid, matched, and properly accounted for.
Invoice validation means checking that the invoice itself is correct. You need to verify amounts, supplier details, and compliance.
Invoice reconciliation is the process of matching that validated invoice to actual payments to ensure what’s recorded in your books aligns with what happened in your bank account.
Both are essential for clean, auditable accounting.
